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Welcome to our Blog
Welcome to Maltings Document Storage Blog! In today's fast-paced digital world, managing and safeguarding your important documents is more crucial than ever. Whether you're a business looking for efficient document storage solutions or an individual seeking to organise your personal records, you've come to the right place.
Throughout our blogs, we'll be sharing valuable tips, handy tricks, and the latest industry news to help you make informed decisions and streamline your document storage processes.
Medical Records Shredding: How to Protect Patient Data and Stay Compliant
Medical records contain some of the most sensitive personal data any organisation can hold. Names, addresses, health histories, test...
TIFF, PDF, or JPEG? Choosing the Best Format for Your Scanned Documents
When you’re digitising important records — whether architectural drawings, medical files, legal bundles, or financial archives — the end...
Preparing Documents for Scanning: A Step-by-Step Guide
Digitising paper files is one of the most effective ways for organisations to improve efficiency, reduce costs, and stay compliant. But...
Aperture Cards in 2025: Scanning Critical Engineering and Design Records Before They’re Lost
For decades, aperture cards were the go-to method for storing large-format engineering drawings, utility schematics, and architectural...
The Hidden Dangers of Outdated Medical Records: Why Digitisation Protects Patients and Practitioners
Healthcare relies on information. From the first consultation through to long-term treatment, accurate records are the thread that ties...
Trust Lost: What the UK Government’s Delayed Data Breach Review Teaches Us About Document Security
A Shocking Delay and Its Consequences In August 2025, the UK government finally published a major Information Security Review - a review...
Reference Guide to Retention Periods by Sector
Know how long to keep your business records to stay compliant. Every organisation creates and stores a huge volume of documents — from...
Why Microfiche Scanning is the Smart Move for Modern Businesses and Archives
If your organisation has microfiche archives tucked away in cabinets or storage rooms, you’re not alone. For decades, microfiche was the...
What Is Optical Character Recognition (OCR) and Why Does It Matter?
If you’ve ever tried to find a specific document in a stack of scanned files, you’ll know how frustrating it can be. Scanned documents...
Why Fragmented Patient Records Can Impact Care Quality
For any healthcare organisation — from NHS Trusts to private clinics — accurate and timely access to patient records is essential to...
How Law Firms Can Strengthen Compliance and Boost Productivity Through Smart Document Management
Legal teams deal with some of the most sensitive information out there — and often, a lot of it. From case files and contracts to court...
Secure, Accessible, Compliant: The 3 Pillars of Document Storage in 2025
When it comes to storing your critical documents, many organisations have more questions than answers. Where should we keep sensitive...
Archiving Documents: What You Can (and Can’t) Shred
When storage space runs low or you're planning a digital archive, it can be tempting to start shredding older files. But in highly...
What Happens When You Get a Subject Access Request And Can’t Find the Records?
Why Disorganised Storage Can Put Your Organisation at Risk When a Subject Access Request (SAR) lands in your inbox, the clock starts...
Captain Compliance: A Simple Cybersecurity and Resilience Guide for UK SMEs
In the newest feature from MDSS, we are pleased to introduce our resident Captain Compliance, who helps protect the Hallowed Wall of Fame...
What Happens When a Client Requests Their Files? A Compliance and Risk Guide for IFAs
When a client asks for a complete copy of their file — perhaps from several years ago — how quickly and confidently can you respond? For...
What Would a Data Breach Actually Look Like in Your Organisation?
When you think of a data breach, you might imagine a sophisticated cyberattack or a hacker targeting a multinational corporation. But in...
Why Most Teams Struggle to Adopt New Systems — And How to Get Buy-In
New systems are often sold as the answer to chaos. Whether it’s a cloud-based document management tool, digital HR software, or a...
The Hidden Cost of Poor Document Filing: How Disorganisation is Draining Your Team’s Time
Whether your organisation stores files digitally, physically, or a mix of both, poor filing systems could be quietly costing you far more...
Shredding Made Simple: Secure Domestic Paper Disposal from MDSS
If your home office is overflowing with old paperwork — from outdated utility bills to forgotten financial files — we’ve got the perfect...
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