Information security, data protection and legal compliance are three vitally important business components, which if managed incorrectly, can have severe consequences to a company's owners, directors and staff.

Surprisingly many organisations continue to store business critical archive records, within a rented room located inside a self-storage facility.

The decision to opt for a self-storage unit may be based on a misconstrued perception, that a fully managed archive service is a more expensive solution for effective document retention. By analysing the actual costs and previously unconsidered factors, the comparison below shows that The Maltings document management service costs less than you think!

Cost efficiency

Self Storage Units
Stacking boxes several layers high in a confined space, will damage the boxes and make retrieving documents difficult. When a storage unit is filled to capacity, another entire unit must be rented - thus increasing the monthly storage cost per box.

The Maltings Document Management Service
Monthly storage costs per standard bankers box are less than 1½ pence per day - regardless of how many boxes are stored. Our customers only pay for what they store. Each box is allocated a permanent space on our bespoke racking.

Security

Self Storage Units

Unlike The Maltings Document Storage Solutions, who only store archived material, self storage units are used by the general public to store various miscellaneous items. The range of items stored within neighbouring self storage units could pose a considerable risk to the safety of documents.

The Maltings Document Management Service
Only staff who are fully trained and DBS checked by Disclosure Scotland have access to our customers archive records. Our storage facilities are protected 24/7 by manned security and CCTV coverage.