Why choose Our Document Storage Services?
-
24/7 Security: Advanced CCTV monitoring and access controls safeguard your sensitive records around the clock.
-
Our facilities include temperature and humidity-controlled storage as a specialist service, available for clients with specific environmental preservation needs.
-
GPS-Equipped Transport: Securely transfer documents to and from our facility with real-time vehicle tracking.
-
Daily Retrieval Services: Convenient and quick access to your files whenever required.
How Our Document Storage Solutions Meet Industry Standards
GDPR
Compliance
We adhere to strict GDPR guidelines, ensuring your data is stored and handled lawfully, transparently, and securely.
Data Protection
Act Standards
All storage and archiving processes comply fully with the UK Data Protection Act to safeguard sensitive information.
ISO-Certified
Procedures:
Our facility operates under UKAS certified ISO-certified protocols for document management, ensuring the highest standards of quality and security. Learn more about our Cerifications here.
Industry-Specific
Expertise
We tailor our services to meet the unique compliance requirements of law firms, healthcare providers, financial institutions, and more.
Examples of Industries We Provide Document Storage For
Law
Firms
Archive sensitive case files securely and ensure compliance with legal regulations.
Healthcare Providers
Store patient records in climate-controlled facilities that meet strict confidentiality standards.
Financial Institutions
Protect financial documents with robust security measures and strict regulatory adherence.
Education Institutions
Manage and preserve student records, administrative files, and more.
Small & Medium
Businesses
Free up space and simplify your document management processes with our tailored solutions.
Local
Authorities
Ensure that public records, legal documents, and historical archives are safely managed and easily accessible when needed.
Large Organisations
Safeguard efficient retrieval, security and compliance, no matter the volume of records being managed.
Costley & Partners
"Maltings is always responsive to any requests or queries we send; they assisted us with recent relocation by collection of a large quantity of boxes for storage. Any requests for stored files are dealt with promptly and files received the next day. They provide a very professional, trustworthy, and friendly service".
Shaw Healthcare
"Shaw Healthcare have used the Maltings to manage our document storage solution for over 10 years. Their customer service is exceptional, and they are always very flexible and helpful to our needs. Both the collection and retrieval of boxes is made easy and the whole operation is seamless. Thank you".
Insight Law
"I would like to thank you and your colleagues at The Maltings for transferring our boxes from our old storage facility. We were extremely pleased how efficient and stress free the whole process was and how quickly you uploaded the information to your system".
Watts Gregory LLP
"The Maltings Company has looked after our archiving for over 12 years, with the highest standards and a cost effective service. Our experience over these many years gives us no hesitation in recommending their archiving and storage facilities".
Cost-Efficiency
While it may seem cost-effective to rent a self-storage unit, the expenses associated with document retrieval, security, and organisation can add up. Our bespoke Document Storage Facility in Cardiff will offer more cost-efficient solutions tailored to your needs Whilst minimising disruption to your company and staff.
Enhanced Security
We’re proud to have advanced security measures in place, such as: Access Control, CCTV, individually locked units, on-site security including dog handlers, vehicle barrier control measures and full perimeter fencing at our Documewnt Storage facility in Cardiff. This ensures the safety and confidentiality of your documents at all times.
Specialist Expertise
MDSS are professionals in Document Management solutions. All staff members are specifically trained to handle our client’s data with the utmost professionalism and care. All clients can expect a highly personable service that sets us apart from the competition. Many staff members have been employed in the business for well over 10 years, which demonstrates the vast levels of experience and trusting relationships we have built over the years. Your confidential data will be in the safest of hands.
Space Optimisation
Optimise your workspace by securely storing your documents offsite, reducing clutter and freeing up valuable office space for more productive use. Our tailored Document Storage solutions ensure that your records remain secure, organised, and easily accessible, allowing your business to operate efficiently while maintaining full compliance with data retention regulations.
How Our Document Storage Process Works
Discuss your needs with our team to create a customised storage plan.
Consultation
On-Demand Retrieval
Access your documents whenever needed through our efficient retrieval services.
Safe Storage
Your records are stored in our climate-controlled, secure facility.
We collect your documents using GPS-tracked vehicles for added security.
Secure Collection
